Available Positions

Executive Assistant at Beauty Consumer Product Firm in New York City, New York, United States — $30-$35/hr

  • Office Support
  • Beauty Consumer Product Firm
  • $30-$35/hr
  • New York City, New York, United States
  • 12/6/18

Job ID: 400364

Job Description

Global beauty and cosmetics firm seeks a temporary Executive Assistant to support a Senior Vice President, a Vice President and the team

  • Manage Outlook calendars for executives, ensure team members know about important meetings
  • Schedule international and domestic travel, to include: flights, car services, dinner reservations
  • Prepare and reconcile monthly expense reports
  • Schedule internal and external meetings, confirm attendees, order catering, ensure AV is set up, ensure attendees have materials prior to the meeting
  • Answer calls, take messages and return calls when needed
  • Prepare and edit PowerPoint presentations, update Excel spreadsheets and updated Word documents
  • Monitor office supplies, replenish when necessary
  • Liaise with IT to set up any new hires prior to orientations

Qualifications

  • Bachelor’s degree preferred
  • Minimum of five years work experience in an administrative setting
  • Strong computer skills, especially with the MS office suite

Apply

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