Job Description

Oversee and support all day-to day OM operations in the NY office

Assist the Head of Office Management with all Seating (moves, adds, changes) for US based employees

Assist the Head of Office Management with workspace planning data for the US and update seating charts and documentation accordingly

Oversee and manage the relationship with all US based Office Management vendor accounts

Monitor and account for the overall cleanliness, organization and inventory of the NY offices

Respond to and delegate OM requests as necessary for the US and place orders for a variety of items as needed

 Once settled in to the role, you will manage US based Office Assistants/receptionists as well as internal maintenance staff and Manage staff performance, development and training to increase productivity & knowledge

Coordinate with cleaning staff as necessary to help maintain a clean and safe environment

Coordinate with the Head of Office Management for communication & information management (Confluence, shared drives, signage, emails, etc.)

Provide additional coverage for Reception in New York when Office Assistants are out of the office or as needed

Manage the conference room environments and coordinates with helpdesk and other groups as necessary on related issues and improvements

Coordinate closely with other Corporate Services functions on a variety of day to day activities such as Facilities Management and Travel

Coordinate with the Head of Office Management to help drive new team initiatives, processes, policies, etc. regionally and globally

Help to define processes, standards and procedures for the department and come up with new ideas and improvements

Manage budget and control finances for group. Provide reporting and documentation as necessary

Coordinate with the Culture & Events manager and other groups to maintain culture