Available Positions

Office Manager at Office in New York City, New York, United States —

  • Human Resources
  • Office
  • New York City, New York, United States
  • 12/6/18

Job ID: 400354

Job Description

Oversee and support all day-to day OM operations in the NY office

Assist the Head of Office Management with all Seating (moves, adds, changes) for US based employees

Assist the Head of Office Management with workspace planning data for the US and update seating charts and documentation accordingly

Oversee and manage the relationship with all US based Office Management vendor accounts

Monitor and account for the overall cleanliness, organization and inventory of the NY offices

Respond to and delegate OM requests as necessary for the US and place orders for a variety of items as needed

 Once settled in to the role, you will manage US based Office Assistants/receptionists as well as internal maintenance staff and Manage staff performance, development and training to increase productivity & knowledge

Coordinate with cleaning staff as necessary to help maintain a clean and safe environment

Coordinate with the Head of Office Management for communication & information management (Confluence, shared drives, signage, emails, etc.)

Provide additional coverage for Reception in New York when Office Assistants are out of the office or as needed

Manage the conference room environments and coordinates with helpdesk and other groups as necessary on related issues and improvements

Coordinate closely with other Corporate Services functions on a variety of day to day activities such as Facilities Management and Travel

Coordinate with the Head of Office Management to help drive new team initiatives, processes, policies, etc. regionally and globally

Help to define processes, standards and procedures for the department and come up with new ideas and improvements

Manage budget and control finances for group. Provide reporting and documentation as necessary

Coordinate with the Culture & Events manager and other groups to maintain culture

Qualifications

 Bachelor's degree or equivalent work experience required

At least 2-5 years of related experience required

Experience managing a small team preferred

Experience managing budgets and financial reporting preferred

Knowledge of workspace planning techniques and responsibilities preferred

Fully proficient in Microsoft Office Suite with particular expertise in Excel

Strong written and verbal communication skills

 A positive, friendly and helpful attitude

 A polished and professional presentation

 Demonstrated ability for thoroughness, attention to detail, and good judgment

Ability to work well under pressure and can manage multiple priorities at the same time while remaining calm and composed.

Recognizes the value of both the small and large contributions made; Must have a “No task is too big or too small” mindset

 

BENEFITS

Competitive salary and performance-based bonuses

 401(k) with company matching

5 weeks of paid vacation per year plus 9 paid holidays

Free breakfast, lunch, and snacks on a daily basis

Reimbursement for health and wellness expenses

 

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