Office Manager at Office in New York City, New York, United States —
- Human Resources
- Office
- New York City, New York, United States USA
- 2/15/19 2019-02-15
Job ID: 400354
Job Description
Oversee and support all day-to day OM operations in the NY office
Assist the Head of Office Management with all Seating (moves, adds, changes) for US based employees
Assist the Head of Office Management with workspace planning data for the US and update seating charts and documentation accordingly
Oversee and manage the relationship with all US based Office Management vendor accounts
Monitor and account for the overall cleanliness, organization and inventory of the NY offices
Respond to and delegate OM requests as necessary for the US and place orders for a variety of items as needed
Once settled in to the role, you will manage US based Office Assistants/receptionists as well as internal maintenance staff and Manage staff performance, development and training to increase productivity & knowledge
Coordinate with cleaning staff as necessary to help maintain a clean and safe environment
Coordinate with the Head of Office Management for communication & information management (Confluence, shared drives, signage, emails, etc.)
Provide additional coverage for Reception in New York when Office Assistants are out of the office or as needed
Manage the conference room environments and coordinates with helpdesk and other groups as necessary on related issues and improvements
Coordinate closely with other Corporate Services functions on a variety of day to day activities such as Facilities Management and Travel
Coordinate with the Head of Office Management to help drive new team initiatives, processes, policies, etc. regionally and globally
Help to define processes, standards and procedures for the department and come up with new ideas and improvements
Manage budget and control finances for group. Provide reporting and documentation as necessary
Coordinate with the Culture & Events manager and other groups to maintain culture
Qualifications
Bachelor's degree or equivalent work experience required
At least 2-5 years of related experience required
Experience managing a small team preferred
Experience managing budgets and financial reporting preferred
Knowledge of workspace planning techniques and responsibilities preferred
Fully proficient in Microsoft Office Suite with particular expertise in Excel
Strong written and verbal communication skills
A positive, friendly and helpful attitude
A polished and professional presentation
Demonstrated ability for thoroughness, attention to detail, and good judgment
Ability to work well under pressure and can manage multiple priorities at the same time while remaining calm and composed.
Recognizes the value of both the small and large contributions made; Must have a “No task is too big or too small” mindset
BENEFITS
Competitive salary and performance-based bonuses
401(k) with company matching
5 weeks of paid vacation per year plus 9 paid holidays
Free breakfast, lunch, and snacks on a daily basis
Reimbursement for health and wellness expenses
Connect with Us