Available Positions

Docketing Specialist at Law Firm in New York City, New York, United States — $45K-$62K

  • Legal Support
  • Law Firm
  • $45K-$62K
  • New York City, New York, United States
  • 11/28/20

Job ID: 29114

Job Description

Westchester IP boutique law firm. The Docketing specialist will be responsible for the following duties:


- Lead the daily quality control review and process all incoming mail and facsimiles or discrepancy reports

- Removing U.S., foreign and PTO Litigation due dates in the firm's docketing systems, based upon confirmed USPTO/PTAB filings and/or confirmation of instructions and filings from clients and foreign associates

- Oversee case prosecution history in the firm's docketing system on an ongoing basis, including the monitoring of data entry, analysis and calculation of due dates for all incoming firm correspondence and internal requests in accordance with departmental service level agreements.

- Assist with the processing and review of New Matter Forms

- Assign new client and matter numbers

- Enter complete and relevant data from the New Matter Form into docketing database in accordance with department service level agreements.

- Process incoming e-mail requests for data updates including requests for change matter, timekeeper assignments, foreign associates, current owners, etc.

- Maintain the accuracy of all data entry including the data entry of new U.S. and foreign patent, trademark, interference, PTO Litigation case data.

- Proficiently handle the docketing system and other firm software applications, including interacting with IT Department personnel and systems vendors

- Help coordinate upgrades to the system and troubleshooting problems

- Train of new and current employees in the use of the docketing database and other systems used by Docketing

- Knowledge of U.S. and foreign patent and trademark laws and regulations pertaining to filing requirements, prosecution requirements, annuity and tax laws, renewal data, expiration data, etc.

- Analyze basic U.S. and foreign intellectual property laws, procedures in correlation with internal procedures and firm docketing systems


Ideal candidate will have at least 3 years of intellectual property experience, including patent and trademark prosecution and PTO/IP litigation experience. Working experience with an emphasis in trademark docketing is preferred. He/she will also possess the following qualifications:


Ability to work in a team and interface with all levels of staff

Excellent verbal and written communication skills

Strong customer service skills and capable to work in a fast paced environment

Works well under pressure while having a keen eye for detail

Learn and retain new skills and information on an ongoing basis

Highly motivated professional that is flexible to changing and varying workloads

Familiar with formatting reports and spreadsheets and capable of formatting form letters.

Working knowledge of Windows-based software applications, Document/File

Bachelor’s degree preferred.


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